Spokane DX Association

ARTICLE I – Name and Purpose

Section 1 This organization shall be known as the Spokane DX Association (SDXA).

Section 2 The purpose of this Association is to bring together those radio amateurs interested in the serious endeavor of working DX and DX contesting, to enhance the DXCC totals of the members, to promote good DX operating practices, and to enjoy the fellowship of like minded individuals. Visitors with an interest in DXing and/or contesting shall be welcome at meetings.

ARTICLE II – Membership

Section 1 Charter members, either Full or Associate, shall be those persons attending the March 24, 2002 organizing committee meeting, and those meeting the criteria of Sections 2 or 3 and who have presented their membership applications at the first Association meeting. Subsequent applicants for membership, either Full or Associate, shall be sponsored by two Full Members in good standing and shall have attended two Association meetings before being voted into membership at a regularly scheduled meeting.

Section 2 Full membership (Full Member) is open to those licensed amateur radio operators interested in working DX, and who hold a DX Century Club (DXCC) membership or the equivalent. The equivalency shall be limited to those stating on the membership application that a DXCC application has been submitted.

Section 3 Associate membership (Associate Member) shall be granted to those stating on the membership application they are involved in DXing and will continue the process of contacting additional entities and collecting the confirmations for DXCC submittal. Associate members will automatically become full members, upon updating their membership application to the criteria of a Full member. No additional Association actions are needed.

Section 4 All Full Members shall have an equal vote. Proxies are not to be recognized. In order to maintain ARRL affiliation, Full Members are encouraged to be ARRL members also.

Section 5 The Bylaws shall provide for the payment of annual dues by Members and Associate Members, but not by Honorary Members. Dues payable at the time of initial application for membership will be pro-rated. Dues are payable pursuant to the following requirements:

A. Full Membership and Associate Membership
1. Pays regular annual dues.

B.Honorary Membership
1. An amateur may be made an Honorary (non-voting) Member by a majority vote of the Officers.
2. Honorary members pay no dues.

C.Family Membership
1. Two or more members or applicants, each meeting the criteria of a Full or Associate Member, must reside in the same household.
2. One amateur pays Regular annual dues, and all other amateurs who are Family Members and are residing at the same household are eligible for family membership and annual dues payable at 50% of the dues for Full Members.
3. Family Members shall have the same voting rights as Full or Associate Members, as appropriate.

D. Dues waived
1. The Officers, at their discretion, may waive the annual dues for any member based on hardship or special circumstances.

Section 6 Any Officer may be removed from office by a motion made at a regular meeting by any member, and carried by a majority of the members present, and then subsequently carried by a two-thirds vote of the members present at the following regular meeting.

ARTICLE III – Officers

Section 1 The Officers of this Association shall consist of a President, a Vice President, a Secretary, and a Treasurer, who shall be elected, as provided below, for one-year terms. Additionally, the most immediate past-President shall be an officer.

Section 2 Any vacancies occurring between elections shall be filled by a majority vote of the remaining Officers for the balance of the term of the subject vacancy.

Section 3 Nominations for Officers shall be made at the November membership meeting. The Nominating Committee shall present their nominees, and additional nominations may be made from the floor. In the event that there are no nominations from the floor for one or more positions, the nominees of the Nominating Committee shall be declared elected by voice acclamation at the November meeting.

Section 4 Unless previously declared elected by voice acclamation at the November meeting, Officers are to be elected by secret ballot at the regularly scheduled November meeting. Installation of the new Officers shall be at the Annual December Awards Banquet in lieu of at a business meeting.

ARTICLE IV – Duties of the Officers

Section 1 The President shall preside at all meetings of the Association and shall enforce due observance of this Constitution and Bylaws, decide all questions of order, and perform all other duties customarily pertaining to the office of the President. Informality shall be emphasized.

Section 2 The Vice President shall assist the President in all matters of the Association and shall act in the President’s behalf in his/her absence. Additionally, utilizing the resources of the membership, the Vice President shall endeavor to schedule a program for each meeting whenever appropriate.

Section 3 The Secretary shall carry on all correspondence on behalf of the Association, and prepare all awards issued by the Association as directed. The Secretary shall also take, publish and maintain minutes of meetings of the Association Membership. The Secretary shall make timely submittals to the sponsoring bodies of contests consisting of those members who participated in the event as necessary to post a “club score.”

Section 4 The Treasurer shall maintain and publish a roster of Members, be custodian for all Association funds, establish and maintain a bank account in the name of the Association, perform a monthly bank reconciliation and shall prepare a monthly statement of income, expenditures, and asset balance.

ARTICLE V – Committees and Appointed Positions

Section 1 The Nominating Committee shall consist of a Chairperson and two other members-at-large as appointed by the President. The Committee shall select their Chairperson.

Section 2 Any additional committees of one or more members may be appointed by the President to serve as needed.

ARTICLE VI – Meetings

Section 1 The Bylaws shall provide for regular and special membership meetings. A majority of the members in good standing in attendance at any meeting shall constitute a quorum for the transaction of official Association business.

ARTICLE VII – Amendments

Section 1 The Constitution and/or Bylaws may be amended by a two-thirds vote of the members present at a regular meeting. Proposals for amendments offered shall be submitted and read at a regular membership meeting, and shall be discussed and voted on at the following regular membership meeting.

BYLAWS

ARTICLE I – Dues

Dues for all Full and Associate members shall be $20.00 per year payable at the January meeting, and must be paid within one month in order for a member to remain in good standing. Any member not remitting dues by the March meeting will be dropped from the membership roster.

ARTICLE II – Regular Meetings

Except for the month of the Annual Awards Banquet, regular membership meetings shall normally be held on the first Thursday of each calendar month. The meeting place for regular monthly membership meetings shall be determined by the Officers.

ARTICLE III – Expenditures

Expenditures of Association funds of $100 or less may be authorized by the President or Treasurer. Expenditures of over $100, but not more than $300, must be authorized by a majority of Association Officers. Expenditures of over $300 must be authorized by a majority of the members in attendance at any regular membership meeting.